Executive Assistant and Liaison to Board of Directors, Berkshire United Way

Summary of Position

Provides executive-level support to the President/CEO, Board of Directors, Executive and Governance Committees.   

Key Responsibility Areas

Executive Support:

  • Serves as executive assistant to President/CEO, including maintaining her/his calendar, screening phone calls and prioritizing all communications. Participates in and/or leading special projects/assignments as directed by the President/CEO.
  • Provides support services to the Board of Directors, Executive and Governance Committees, including recording and distributing minutes, maintaining files, distributing materials, and keeping all members up-to-date with appropriate information. Provides support for the orientation of new board members, including organizing materials for board manuals.
  • Maintains all official organizational and governance records of the organization.
  • Coordinates activities to ensure Board and organization’s policies and procedures are updated annually and/or as needed. 

Support for Operations:

  • Serves as liaison to United Way of America and United Way Worldwide to ensure compliance with membership requirements.
  • Develops and maintains organization’s master calendar including managing conference room use for meetings/events at BUW.
  • Posts conference room schedules daily with an eye for conflicts and hospitality.
  • Assists in planning, organizing, and executing Berkshire United Way meetings and presentations; provides support for BUW events as needed or assigned. 

General Requirements:

  • Lives the vision, mission, and core values of Berkshire United Way.
  • Serve as an ambassador in the community, promoting the work of Berkshire United Way.
  • Successfully identify, engage, and recognize volunteers in support of Berkshire United Way work. 
  • Flexible schedule required, including early mornings, nights, and weekends as needed.
  • Valid driver’s license and availability of motor vehicle for travel. 
  • Actively participate in efforts to raise resources to support the mission of Berkshire United Way.

Job Requirements


  • Bachelor’s Degree required.


  • Three to five years of experience in administrative or executive support.


  • Ability to anticipate, organize, prioritize, and follow through on executive support tasks, keeping President/CEO organized.
  • Demonstrated computer skills and competency in Microsoft Office: Word, Excel, Outlook and PowerPoint, as well as internet research.
  • Excellent communication (oral, written, and listening) and interpersonal skills required. 
  • Strong attention to detail.
  • Ability to maintain strictest confidentiality.
  • Ability to work effectively under pressure, to be part of a team, and to meet deadlines.


2019-07-03T12:55:57-04:00July 3rd, 2019|Categories: Administrative/Clerical, Careers, Mid-Level|