Director of Facilities, Berkshire Community College

About Berkshire Community College

Berkshire Community College (BCC) has the distinction of being the first community college established in the Commonwealth of Massachusetts. Nestled in the scenic Berkshire Hills, our nearly 2,000 students have access to a wide range of career and transfer programs on our newly-renovated campus. Occupying a scenic 180-acre property, just minutes from downtown Pittsfield, Massachusetts, BCC provides students from a broad range of cultural and socioeconomic backgrounds with an intimate learning environment, small class sizes, and much opportunity for interaction with faculty. Berkshire County was home to many forward-thinking historic figures including W.E.B. DuBois, Susan B. Anthony, and Elizabeth (Mumbet) Freeman, all of whom were pioneers of social justice. The Berkshires contain both rural and urban elements, combining a beautiful natural environment with world-class museums and other cultural opportunities. Pittsfield and Berkshire County continue to evolve, with immigrants from over 70 countries now calling the Berkshires their home. BCC seeks to recruit diverse employees who embrace, as well as demonstrate, a commitment to diversity and inclusion and whose experiences and perspectives model the opportunities and success derived from a college education.

Position Overview

Reporting directly to the Vice President for Administration & Finance, the Director of Facilities is responsible for the planning, budgeting, and direction of facilities management and operations at the College, including but not limited to: site utilities and solar array; HVAC; skilled trades; custodial services/maintainers; capital project planning, design and construction; maintenance of buildings, grounds, and the athletic complex (e.g., community turf field; grass fields; tennis courts; swimming pool); deferred maintenance planning; sustainability and recycling programs; hazardous and non-hazardous waste; automated building and energy management systems; supervising and supporting the professional growth and development of individual staff and the facilities department as a unit; and other services related to the operation, maintenance, and construction of College facilities.

Essential Functions

  • Direct the routine, predictive, and preventive maintenance and repair of buildings and structures, grounds and roads, tennis courts, swimming pool, and athletic fields as well as all related equipment, assets, and properties. Develop a comprehensive maintenance plan, including deferred maintenance, that is reviewed and updated on a regular basis.
  • Direct the maintainer group for custodial services. Plan, schedule, and train staff in effective green cleaning and maintenance techniques. Provide proper equipment, materials, and supplies to promote a safe and healthy environment for students, faculty, staff, and visitors. Perform routine inspections to evaluate cleaning effectiveness and uphold high standards.
  • Hire, train, coach, and discipline staff. Assign and monitor work. Establish performance expectations, which reflect policies, procedures, and position responsibilities. Evaluate performance. Hold regular staff meetings to communicate important information and solicit feedback. Provide support and opportunities to aid in the professional growth and development of individual staff and the department as a team. Make effective recommendations to the Vice President for Administration & Finance and Director of Human Resources regarding personnel issues.
  • Provide periodic reports, updates, and presentations to the Board of Trustees, Executive Council, President’s Cabinet, campus community and outside groups when required. Routinely communicate project status and schedules to students, faculty and staff.
  • Direct grounds, hardscape, and landscape operations, including maintenance of the community turf field, natural turf, landscaped beds and planters, patios, exterior stairs, paved surfaces, and exterior art sculptures. Oversee tree maintenance, cutting, and replacement. Interact with environmental agencies regarding the management of wetlands and the certified vernal pool. Maintain storm water collection and removal systems. Lead the development of a comprehensive landscaping plan for the College.
  • Provide moving and storage services. Manage the campus inventory for supplies used by the skilled trades and maintainers.
  • Oversee the maintenance and operation of site utilities. Maintain the reliability of all underground utility systems for high-voltage electrical and step-down transformer systems. Maintain exterior lighting and control systems. Maintain delivery systems for domestic hot and cold water. Maintain sanitary sewer systems and grease traps.
  • Manage all outsourced maintenance contracts, which include electrical, plumbing, elevators, emergency generators, glass, building management systems, energy management systems, pest control, roofing, paving, sanitary sewer, kitchen appliances and hoods, refrigeration, vehicles, and landscaping equipment. Actively monitor these contracts to ensure the best possible quality, cost, and responsiveness.
  • Manage and oversee all aspects of capital project planning, design, and construction projects. Act as the primary College liaison with the Massachusetts Division of Capital Asset Management and Maintenance (DCAMM). Oversee construction contracts in conjunction with the Director of Procurement. Monitor and review the progress of construction projects, renovations, and alterations. Ensure that construction projects are on schedule and on budget.
  • Monitor quality control. Report cost overruns and project change orders.
  • Direct and assist with capital project studies, schematic designs, bid specifications, cost estimates, and construction drawings, utilizing House Doctor contracts.
  • Ensure compliance with federal, state, and local regulations (including ADA), building codes, and environmental regulations. Consult with the State Building Inspector on all building permits, project reviews, and annual building inspections.
  • Ensure the continuous operation and maintenance of building systems, including heating, cooling, electricity, natural gas, low-voltage data, refrigeration, plumbing, domestic water, painting, carpentry, chillers, and renewable energy units.
  • Manage waste stream contracts, including trash, recycling, medical waste, and hazardous waste. Oversee the storage and removal of medical waste and hazardous waste.
  • Manage the underground storage tank system. Ensure that all tanks and systems comply with federal and state regulations. Schedule routine maintenance and inspections to ensure regulatory compliance.
  • Maintain records, files, reports, and required documentation regarding areas of responsibility. Prepare periodic and special reports as required by the College and external agencies. Maintain historical documentation and drawings for the College.
  • Prepare departmental budgets, including capital project requests. Provide budget updates and forecasts. Present recommendations and manage approved budgets.
  • Perform various administrative duties, including scheduling assignments, approving and processing time sheets, purchasing equipment and supplies, processing state contracts, and approving invoices.
  • Serve as a member of various College committees and working groups.
  • Act as campus liaison with the Environmental Protection Agency and the Massachusetts Department of Environmental Protection.
  • Working with the Director of Recreational Services, oversee safety of the swimming pool. Maintain qualification as a “Certified Pool Operator.” Interact with the Massachusetts Department of Public Health to ensure regulatory compliance for the swimming pool.
  • Manage the sustainability program. Provide recommendations for energy conservation, waste and recycling management, renewable energy projects, and landscape preservation. Oversee the energy and building management systems. Serve as a member of the Green Team.
  • Manage the Computerized Maintenance Management System (CMMS). Review and track all routine, predictive, and preventive maintenance. Schedule and coordinate support for all related services through CMMS.
  • Support the planning of special events and setups. Ensure that all applicable building codes and city permits are followed prior to events.
  • Partner with the Director of Safety & Security to ensure the compliance, operation, and maintenance of fire alarm and burglary alarm systems. Serve as a 24-hour contact for alarm notifications and response.
  • Plan and coordinate 24-hour campus snow removal operations. Ensure that the campus is always accessible for emergency response vehicles and safe for students, faculty, staff, and visitors.
  • Serve as the College liaison with state agencies, local agencies, and regional utilities regarding facility planning, design, construction, renovation, deferred maintenance, and emergency repairs.
  • Work closely with the Director of Safety & Security, Director of Information Technology and Director of Procurement on a variety of initiatives.
  • File monthly reports on construction projects with DCAMM utilizing the CAMIS system.
  • Ensure compliance with any Superseding Order of Conditions that applies to projects at the College, including required maintenance protocols in environmentally-sensitive areas.
  • Perform other similar duties as responsibilities require or as requested by the Vice President for Administration & Finance.

Requirements

The successful candidate will possess the following:

  • Bachelor’s degree with at least 5 years of experience in facilities management or construction management.
  • Substantial supervisory and administrative experience directly related to the management of a physical plant.
  • Ability to understand and develop construction bid specifications as well as manage contractors and vendors.
  • Experience with planning for deferred maintenance and capital improvements.
  • Substantial supervisory and administrative experience directly related to the management and professional growth of staff or a department.
  • Ability to collaborate with and motivate others.
  • Excellent oral and written communication skills.
  • Ability to work well with people from diverse backgrounds.
  • Experience working with a bargaining unit preferred.

Additional Information

Source of Funding: State Funded

Area of Assignment: Administration & Finance

*Note: On-call hours as required.

BCC is committed to providing an inclusive learning and working environment that values the diverse backgrounds of all people and encourages applications from individuals whose experiences and perspectives model the opportunities and success derived from a College education.

Berkshire Community College is an affirmative action/equal opportunity institution and does not discriminate on the basis of race, creed, religion, color, gender, gender identity, sexual orientation, age, disability, genetic information, maternity leave, military service, and national origin in its education programs or employment. All inquiries concerning application of the above should be directed to Melissa Loiodice, Director of Human Resources, Affirmative Action Officer, and Coordinator of Title IX and Section 504, at 413-499-4660, ext 1022, Susan B. Anthony Annex Building, Room A19.

Application Instructions

Application Procedures: To apply, please submit cover letter, resume, and a list of names and telephone numbers of three (3) current professional references by visiting the employment section of our website at www.berkshirecc.edu/employment.

Application Deadline: Review of applications will begin on November 12, 2019 and will continue until the position is filled.

2019-0200

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2019-10-23T12:21:09-05:00October 23rd, 2019|Categories: Administrative/Clerical, Careers, Construction, Education, Featured, Senior-Level|